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Lotus Notes on the go

LAST UPDATED: 18 May 2006 06:00:22 +0200

LOCAL HEROES ROAD ASSISTANCE FOREIGN AFFAIR PACKING UP BE PREPARED

DIALING FOR SERVERS SHOW ME THE WAY TO GO HOME WHATS THE LOCATION

NOTES MAIL AND MOBILE NOTES MEASURING UP INTERNATIONAL CHARACTERS

LOCAL HEROES

When you travel with Notes, the most efficient way to work is to use locally stored replica databases. However, always make sure that you create the local databases before you leave your office. Believe us, you're not going to want to create any replicas when you're on the road.

ROAD ASSISTANCE

When you use Notes on the road, make sure that you have the Help Lite database (helplt4.nsf) installed on your local computer. Help Lite uses up far less disk space than the full Help database (help4.nsf), and provides some Notes information specific to mobile users.

FOREIGN AFFAIR

If you're using Notes while traveling internationally, there are some things to consider that don't apply when you travel in the U.S. Here are some foreign travel tips:
- Many countries around the world use different types of phone jacks. Before you lug that laptop across international boundaries, make sure you get the specific connector for the country (or countries) you're going to visit.
- Toll-free (800) numbers don't work outside the U.S.
- You may need to modify your modem file to make international calls. Check with your Notes administrator if you need help.
- Make sure you resolve any certificate issues. When you reside in the U.S. and take Notes software outside the country, you need to establish a certificate for temporary export. Again, your Notes administrator can help you with this.

PACKING UP

Before you take Notes on the road, you need to perform three simple but critical tasks. Each task takes only a few minutes. First, set up your port and modem. In order to do this, you need to enable a port for the modem (if necessary) and specify your modem type. Second, set up a dial-up server connection for each server you want to call. Your Personal Name And Address Book specifies the phone number for each server in the Server Connection document. Third, choose a mobile location. This can be either Home or Travel. Once you've set all these conditions, you're ready to take Notes on the road.

BE PREPARED

Nothing's worse than taking your laptop on the road to work with Notes and running out of battery power. If you plan to use mobile Notes on a laptop computer, here are couple things to keep handy. First, make sure you always have a phone cord, extra batteries, and a power adapter. Second, keep in mind that different countries may have different power outlets, so if you're using mobile Notes when traveling internationally, make sure you have the outlet or adapter.

DIALING FOR SERVERS

Now that you're all set up and you're on the road with mobile Notes, you need to dial in to access your server. Notes allows you two ways to dial in--you can call the server automatically, or you can call manually through the operator. To call automatically, first choose File, Mobile, Call Server. Select the server you want to call from the list that appears, then click Auto Dial. To call a server manually, first choose File, Mobile, Call Server. Click More Options, then click Manual Dial. When Notes prompts you to pick up the phone, call your operator, and when the operator connects you to an outside line, dial the server's number. When Notes makes the connection, hang up the phone and click OK. Now, when your work is done and you want to end the call, choose File, Mobile, Hang Up. Select the port you're connected to, then click Hang Up.

SHOW ME THE WAY TO GO HOME

When you travel, you inevitably return home. In the Notes world, the Home setting really refers to your office. Once you get back to the office, there are a couple things you must do to get back to the connected Notes network. First, make sure you switch the location back to your network (usually Office). Second, delete log files every so often to free up hard disk space (log files can begin to clog up the hard drive, particularly if you select the Log Modem I/O or Log Script I/O options when you set up your modem).

WHAT'S THE LOCATION?

In the last tip we told you to make sure to switch your location from Travel (or Home) to Office once you return from traveling with Notes. If you have to make this switch a lot, you can set Notes to ask for your current location each time you start Notes. To do this, choose File, Tools, User Preferences, which opens the User Preferences dialog box. Select Prompt For Location under Startup Options, then click OK to close the User Preferences box. The next time you start Notes, a prompt appears asking you to choose your location.

NOTES MAIL AND MOBILE NOTES

Using mobile Notes and your mail file presents a few more considerations. When you use mobile Notes, you can work with a local replica of your mail database. You can then use the Replicator workspace page to send and receive Notes mail by exchanging documents between the replica and your mail database on the server.

There are actually two ways to create a local replica based on the connection type you specified the first time you set up Notes. First, if you specified a remote connection, Notes automatically created a replica stub of your mail database. In order to use this stub, all you need do is replicate your mail database's documents to it. Otherwise, if you specified a network connection only, you can create a local replica of your mail database manually.

MEASURING UP

Notes uses the imperial system as its default measurement system. For example, when you set margins or tabs, the default measurement is inches. Of course we all know that most of the world uses the metric system, so Notes makes it easy to switch the measurements to metric. This lets you set your tabs in centimeters, if you so desire. To make the measurement switch, open Notes and choose File, Tools, User Preferences. Click International. Under Measurements, select either Imperial (for inches) or Metric (for centimeters). Click OK to close the box and save your settings.

INTERNATIONAL CHARACTERS

Our last tip showed you how to change your measurements from imperial to metric. On the same international theme, Notes allows you to specify the character translation file it uses to translate special characters, such as international currency symbols, for import and export. To do this, open Notes and choose File, Tools, User Preferences. Click International, then click the Import/Export Character button, which opens the Character Translation Table dialog box. You can select one of the character translation files that appear in the keyword box, or type the character translation file name under Translation File Name. Click OK to close the Character Translation Table dialog box, then click OK again to close the User Preferences dialog box and save the settings.

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